Solutions
If trade fair exhibitors are your customers, this page explains when your turn comes and how to use the exhibitor list.
Expomatik is a trade fair exhibitor data and email outreach platform. It gives access to exhibitor lists from trade fairs worldwide and sends email campaigns to those companies, scheduled around the trade fair date. It is used by stand builders, travel agencies, logistics firms and any B2B company that sells products or services to trade fair exhibitors.
When a company decides to exhibit, it does not buy one thing. It has a stand built, flies its team in, ships its products, hires staff on site and prints catalogues.
That is why a trade fair exhibitor list is a customer list: on one side are the companies whose needs are about to arise, on the other side are you. The catalogue lists 4,300+ trade fairs, and 322 of them have a ready list.
Whose turn is it as the fair approaches?
An exhibitor does not buy everything at once; spending follows the time left before the fair.
- 1
9 to 6 months before
Stand builders
The stand supplier is chosen in this period.
- 2
4 to 3 months before
Travel agencies
Flights and hotels are planned.
- 3
3 to 2 months before
Logistics companies
The shipping schedule is set.
- 4
2 to 1 months before
On-site and promotional
Staff and printed material are arranged.
For B2B suppliers that sell products or services to exhibitors there is no fixed window; you make contact as far ahead of the fair as your buying process takes.
How does this work in your sector?
Open your own field: how the run-up to the fair works, which fields to look at in the list and the right timing.
Exhibitors choose their stand supplier months in advance. You can open their list before that decision is made.
The proposal process for a stand is long: the exhibitor first sets a budget, then asks two or three companies for designs and prices, and then signs the contract. This chain starts months before the fair, and by opening day the work has long been handed out. For stand builders, what matters is not the size of the list but how early you reach it.
Fields to look at in the list
- Company country and city
- Verified company email address
- Company website
What information is in the list?
Company name and country
The trading name of the exhibiting company and the country of its head office.
Verified email address
The company email address, checked for deliverability before sending.
Phone
The company phone number, where it can be found.
Website and sector
The company's website and its sector in the trade fair catalogue.
Source
The catalogue or website the data was collected from, shown on every record.
Coverage varies by fair; you can see how much data each fair has before you open the list.
What happens after you open the list?
- 1
You choose the fair
You can see how many companies there are and how many have a verified email address before you open the list.
- 2
The list appears in your panel
Company, country, sector, contact details and source together. You are not charged for invalid addresses.
- 3
Your email goes out on time
Sending is planned around the fair date; replies arrive on the company record.
How It Works Pricing How to Use Expomatik
In the panel, the Listen and learn button at the bottom right of every page explains how to use that page, based on the state of your account; no technical knowledge is needed.
Frequently asked questions
Choose the trade fair your customers attend
Create a free account to browse the catalogue and sample records; no credit card is needed.