When should I contact exhibitors with a promotional offer?

One to two months before the fair; orders are placed in this window, allowing for production and shipping time. You schedule the campaign around the fair date.

Should I target only the fairs in my own city?

Not necessarily. If you ship your products, every fair in your market is open to you. You can filter fairs in the catalogue by country and city.

Is there help with writing the email?

The panel offers ready templates, and you can save your own template and reuse it in campaigns. An unsubscribe link and your sender identity are added to every email automatically.

Are the emails sent from my own address?

As you prefer: connect your own address and send with Personal Mail, or use secure sending addresses set up for you with Secure Mail for larger volumes.

Exhibitor Lists and Email Campaigns for Promotional and Print Companies

Exhibitor lists for print, signage and promotional product companies: reach the exhibitors who will order brochures, stand graphics and giveaways at the right time.

What is an exhibitor list for promotional and print companies?

An exhibitor list for promotional and print companies is a contact list of the companies that will exhibit at a fair and have promotional material printed. In Expomatik, offers for catalogues, brochures, roll-ups and promotional products can be sent to these companies before fair preparations begin.

The Expomatik catalogue lists 4,300+ trade fairs; 300+ of them have an exhibitor list ready to review, with exhibitor data from 109 countries. To open an exhibitor list, you choose the fair; you can see its coverage before you open the list.

The situation today

Every exhibitor goes to a fair with brochures, catalogues, stand graphics and promotional products, and these orders are placed weeks before the fair.

Promotional suppliers often reach these companies only after the fair, by collecting business cards, when the ordering period is already over.

With Expomatik

In Expomatik the exhibitor list of the upcoming fair is ready; you send your print and promotional offer in the ordering window with a scheduled campaign.

Replies are collected in your panel, where you can agree quantities, design and delivery dates in writing.

The right timing

1 to 2 months before the fair

Print and promotional orders are placed 4 to 8 weeks before the fair to allow for production time, so your offer needs to be on the desk in this window.

Example: a promotional product offer to the exhibitors of an upcoming fair

1Choose the target fair and open its exhibitor list in your panel.
2Prepare an email presenting your fair kit, such as bags, notebooks, USB sticks and stand graphics.
3Schedule the campaign to go out six weeks before the fair.
4Follow the orders that come from replies in your panel.

How It Works Pricing

What information is in the exhibitor list?

Field	Description
Company name and country	The trading name of the exhibiting company and the country of its head office.
Verified email address	The company email address, checked for deliverability before sending.
Phone	The company phone number, where it can be found.
Website and sector	The company's website and its sector in the trade fair catalogue.
Source	The catalogue or website the data was collected from, shown on every record.

Coverage varies by fair: some records may have no phone number. You can see how much data each fair has before you open the list.

This page was written for these needs

trade fair exhibitor list
exhibitor contact list
promotional products customers
print company new customers
companies exhibiting at a fair

Whether it is called a trade fair exhibitor list, an exhibitor directory or a trade fair email list, it is the same data: the companies exhibiting at a fair, compiled with their contact details. You can see which fairs have a ready list in the Trade Fair Directory.

Verification before sendingAddresses are verified before the campaign; you are not charged for addresses that turn out to be invalid.

Sending that follows the rulesEvery email carries an unsubscribe link and your sender identity; people who unsubscribe receive no further emails.

Frequently asked questions

When should I contact exhibitors with a promotional offer?: One to two months before the fair; orders are placed in this window, allowing for production and shipping time. You schedule the campaign around the fair date.
Should I target only the fairs in my own city?: Not necessarily. If you ship your products, every fair in your market is open to you. You can filter fairs in the catalogue by country and city.
Is there help with writing the email?: The panel offers ready templates, and you can save your own template and reuse it in campaigns. An unsubscribe link and your sender identity are added to every email automatically.
Are the emails sent from my own address?: As you prefer: connect your own address and send with Personal Mail, or use secure sending addresses set up for you with Secure Mail for larger volumes.

All questions

Choose the trade fair your customers attend

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Create a free account Trade Fair Directory