Exhibitor Lists and Email Campaigns for On-Site Trade Fair Services
Exhibitor lists for hostess, interpreter, catering and technical service companies: reach the exhibitors who will staff their stand in the final weeks before the fair.
What is an exhibitor list for on-site trade fair services?
An exhibitor list for on-site trade fair services is a contact list of the companies that will run a stand at a fair and need staff, interpreters, catering or technical support on site. Expomatik provides this list with verified email addresses, so service providers can send their offer during the preparation period before the fair.
The Expomatik catalogue lists 4,300+ trade fairs; 300+ of them have an exhibitor list ready to review, with exhibitor data from 109 countries. To open an exhibitor list, you choose the fair; you can see its coverage before you open the list.
The situation today
For most exhibitors, hostesses, interpreters, catering and technical support are left to the last weeks, and they look for these services in a hurry as the fair approaches.
A local supplier that is not visible at the right moment loses the work to intermediaries walking the exhibition floor.
With Expomatik
In Expomatik the fair's exhibitor list is ready; you schedule your campaign to go out one to two months before the fair, so your offer arrives when the need arises.
Replies are collected in your panel, where you can agree team, language and timing details in writing.
The right timing
1 to 2 months before the fair
On-site service decisions are made late and an early offer is forgotten. An offer that arrives 4 to 8 weeks before the fair meets the moment of decision.
Example: hostess and interpreter services for the exhibitors of a fair in your city
- 1Choose the upcoming fair in your city from the catalogue.
- 2Open the exhibitor list; if you wish, give priority to companies coming from abroad, who are more likely to need an interpreter.
- 3Set up a campaign that clearly describes your services and goes out six weeks before the fair.
- 4Answer the replies from your panel and turn them into bookings.
What information is in the exhibitor list?
| Field | Description |
|---|---|
| Company name and country | The trading name of the exhibiting company and the country of its head office. |
| Verified email address | The company email address, checked for deliverability before sending. |
| Phone | The company phone number, where it can be found. |
| Website and sector | The company's website and its sector in the trade fair catalogue. |
| Source | The catalogue or website the data was collected from, shown on every record. |
Coverage varies by fair: some records may have no phone number. You can see how much data each fair has before you open the list.
This page was written for these needs
- trade fair exhibitor list
- trade fair hostess customers
- companies with a stand at a fair
- trade fair staffing services
- exhibitor contact details
Whether it is called a trade fair exhibitor list, an exhibitor directory or a trade fair email list, it is the same data: the companies exhibiting at a fair, compiled with their contact details. You can see which fairs have a ready list in the Trade Fair Directory.
Frequently asked questions
- When is the right time to send an offer for on-site services?
- One to two months before the fair. You schedule the campaign around the fair date; the system starts sending in that window and spreads sending across the day.
- Can I pick out exhibitors coming from abroad?
- Yes. The country of every company is shown in the list, so you can focus on international exhibitors, the strongest audience for interpreting and hosting services.
- I run a small company. Is the system right for me?
- Yes. Lists are pay as you go and there is no mandatory monthly plan. You can connect your own email address and send smaller campaigns with Personal Mail, depending on your plan.
- Can I run a campaign for the same fair every year?
- Yes. When the fair's new edition is collected, the current exhibitor list is published and you can set up your new campaign on it.
Other solutions
Choose the trade fair your customers attend
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