Exhibitor Lists and Email Campaigns for Travel Agencies
Exhibitor lists for agencies that sell trade fair travel: send your flight, hotel and transfer offer to companies heading to a fair abroad, months in advance.
What is an exhibitor list for travel agencies?
An exhibitor list for travel agencies is a contact list of the companies exhibiting at a given trade fair, together with each company's country. In Expomatik, agencies can see which companies from which countries are exhibiting at a fair abroad and send their flight, hotel and transfer offer months before the fair.
The Expomatik catalogue lists 4,300+ trade fairs; 300+ of them have an exhibitor list ready to review, with exhibitor data from 109 countries. To open an exhibitor list, you choose the fair; you can see its coverage before you open the list.
The situation today
Every exhibiting company needs travel arrangements: flights, hotels and transfers, sometimes for the whole team. Agencies usually find these companies only as the fair approaches, when the bookings are already made.
Information on which companies are going to which fair is scattered. Collecting it by hand takes time, and an offer sent to the wrong company is wasted.
With Expomatik
In Expomatik you choose an upcoming fair; its exhibitor list is ready with contact details. Every company's country is shown, so you can pick out, for example, the companies travelling from your own market to a fair in Germany and focus on the people who will plan the trip.
You send your accommodation and travel offer months before the fair in a scheduled campaign; replies are collected in your panel.
The right timing
3 to 4 months before the fair
Flights and hotels are planned in this window: early enough for your offer to be considered, late enough for participation to be confirmed.
Each exhibitor's country is shown in the list
Every exhibitor record shows the company's country. You can see which companies from which countries are exhibiting at a fair abroad and direct your offer to the companies that will plan travel and logistics. The catalogue holds exhibitor data from 109 countries.
Example: selling accommodation to exhibitors travelling to a fair in Germany
- 1Open the upcoming fair in the catalogue and look at the country of each exhibitor.
- 2Target the companies exhibiting from your own country: their travel starts in your market.
- 3Schedule a campaign that presents your flight, hotel and transfer package 3 to 4 months before the fair.
- 4Correspond one to one with the companies that reply and turn the conversation into a booking.
What information is in the exhibitor list?
| Field | Description |
|---|---|
| Company name and country | The trading name of the exhibiting company and the country of its head office. |
| Verified email address | The company email address, checked for deliverability before sending. |
| Phone | The company phone number, where it can be found. |
| Website and sector | The company's website and its sector in the trade fair catalogue. |
| Source | The catalogue or website the data was collected from, shown on every record. |
Coverage varies by fair: some records may have no phone number. You can see how much data each fair has before you open the list.
This page was written for these needs
- trade fair exhibitor list
- international trade fair calendar
- companies exhibiting abroad
- trade fair travel leads
- corporate travel customers
Whether it is called a trade fair exhibitor list, an exhibitor directory or a trade fair email list, it is the same data: the companies exhibiting at a fair, compiled with their contact details. You can see which fairs have a ready list in the Trade Fair Directory.
Frequently asked questions
- How do I find exhibitors coming from another country?
- Every exhibitor list shows each company's country, so you can easily pick out the companies coming from outside the host country. They are the audience with the greatest need for travel and accommodation.
- When should I send my offer?
- Three to four months before the fair is the most effective window: participation is confirmed, but flights and hotels are often not yet booked. You schedule the campaign around the fair date and the system starts sending on the planned day.
- Whose name do the emails go out in?
- There are two options: connect your own email address and send with Personal Mail, or send larger campaigns from secure sending addresses set up for you with Secure Mail. Every email carries your sender identity and an unsubscribe link.
- What can I do if a fair has no list yet?
- The catalogue keeps growing. If the fair you are looking for is not ready yet, you can send us a request through the Contact page.
Other solutions
Choose the trade fair your customers attend
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